Time attendance machine has become one of the most essential and popular in business world when it comes to managing employees. Companies across the world are using these machines for maintaining time record. These machines prevent the employees from making time theft, buddy punching and much more. These machines make use of biometric characteristics of each employee and thus the reports generated though them are accurate. Let us have a look at the advantages of time attendance machine.
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Time Attendance Machine
Accurate Payroll:
The paper system of registering the attendance had many flaws. For example, there was no way to find out if the time entered by the employee was correct or not. Moreover, if by any chance the register was destroyed, the employer had to bear the loss by paying extra to their employees without knowing their attendance. Whereas biometric system ensues to collect the exact in and out time of each employee and therefore these systems provide 100% accurate report of each employee. So you can easily integrate this machine with your payroll management system and it will generate the exact payout of each employee at the end of month.
Reduces the Burden of Employees:
Time attendance machine can save your cost and time, and you do not need to recruit some HRs to manage the attendance manually. They are also saved from scanning the data into computers. Thus, the amount of work done by payroll department every month is reduced to half. The system also allows the employees to check their total work hours.
No More Time Theft:
One of the major flaws of paper attendance system was time theft. Employees often leave half an hour before or come late and punch the right time. Even, they can go out during their breaks and spend hours. Because of such time theft, companies had to bear the loss and pay them extra. But, with the invention of time attendance machine, the time theft has been eliminated completely. You can also share the record with the employees and they can check their daily attendance on their system.
No More Buddy Punching:
Another problem with paper signing was buddy punching. Often employees would sign on the behalf of their friends, who are either absent or late. But with the biometric system buddy punching is no more possible. No one can match the biometric details.
Time Attendance Machine
Employees Become More Accountable:
These systems not only record the attendance they show how many breaks they took, how long their breaks were, how long did they work. Thus, it allows the management to know how sincere and honest their employees and you can decide their promotion with fare knowledge. Thus it allows them to reward the employees who take fewer breaks and work overtime. It will also help in increasing the productivity of workforce.
Easy to Use & Maintain:
One more advantage of these machines is that they are quite easy to install and maintain. All they have to do is to scan their finger print on the machine and their time of entry or exit will enter into the system. Employees will need thirty minutes’ workshop to understand the working of the system. Moreover, these time attendance machines are accurate and the information stored in them cannot be compromised.
These were just few of the many advantages that big and small organizations may get upon employing time attendance machine. Managing employees or work force in presence of these machines is like a child play. Thus, if your organization still doesn’t have these machines then you must reconsider and install them today and make your office a better workplace.
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